There are times when it can be difficult to obtain approval for traveling and training, but we believe our 2019 MEP Basecamp will provide you with a unique opportunity to attend educational sessions, technical training labs, panel discussions, product demos and one-on-one support sessions that will enable you to make a greater impact at your current company as an MEP professional.
Here are a few reasons why the 2019 MEP Basecamp is the not-to-be missed conference of the year:

An opportunity to participate in educational track sessions, see live demos, and participate in exclusive hands-on workshops that are normally limited to training courses

Get expert advice from industry leaders and be inspired by the visionary session speakers

Save $400 if you register early instead of late

Access to the Expo to learn more about today’s most innovative solutions

Multiple opportunities to connect with peers and industry leaders at networking events

By creating a letter that you can easily customize, we want to help you justify your trip to San Diego. Simply copy and paste the letter below into an email and modify as needed. We look forward to seeing you at Trimble’s MEP Basecamp!


Dear [Manager’s Name],

I’m writing to ask for your approval to attend the 2019 Trimble MEP Basecamp, August 7 - 9, at The InterContinental in San Diego, CA. This conference offers over a hundred educational track sessions, has technical training labs and one-on-one support sessions designed specifically for our industry and provides an opportunity to network with a variety of industry experts and colleagues throughout North America. Many of the presentations will be tailored to [put in specific profession and how you will benefit from this event].

After reviewing the 2019 MEP Basecamp website, I’m confident this conference will allow me to gain knowledge and understanding about how we can improve [put in your specific example]. This is a valuable opportunity to advance my skills, improve efficiency in my position and transfer knowledge back to my co-workers.

Here is a breakdown of conference costs:
Conference Fee: $1,345 (if I register by June 14th)
Roundtrip Airfare: [$xxx]
Transportation [$xxx] 
Hotel cost is $249.00 per night at the InterContinental Hotel Costs [$xxx]
Most meals are included with the conference registration fee so the total estimated cost associated with attending is [$xxx].

This conference should deliver an incredible value. To reduce costs, I would like to register now to obtain the early-bird pricing and get the best rate for my hotel room and airfare. 

I hope I have explained clearly how I can develop more job-specific knowledge, attain new skills and form better contacts. My attendance is a wise investment for the company. Please visit the 2019 MEP Basecamp website for more information. 

Thank you for considering my request and I look forward to your reply and approval. 


[Insert Your Name]